Working at Bay

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EMPLOYEE STATUS: 75% FTE, Non-Exempt, Full-Year
REPORTS TO: Controller
CLOSE WORKING RELATIONSHIP(S): Controller, CFOO, Director of Human Resources, HR Generalist
WORK SCHEDULE: Typical schedule Monday-Friday, 8 a.m.-3 p.m., days/hours may vary, schedule will shift to maintain a 30-hour work week
START DATE: As soon as possible
SALARY RANGE: $43-$48 per hour

Job Description

The Accounting Associate is responsible for the day-to-day processing of accounts payable functions. They ensure timely and effective transaction and payment processing routines that are in compliance with GAAP and other internal/external requirements and regulations that may apply. The Accounting Associate assists the Controller with expense management systems and works closely with all members of the Business Office staff. This is an on-site position.

Major Responsibilities

• Accounts Payable - Day-to-day processing of vendor invoices and requests for payment including posting and reconciliation in QuickBooks;
• Credit Card System Management - Reviewing, approving, and following up with BILL Expense Management (formerly Divvy) credit card and reimbursement transactions including integration with QuickBooks;
• Ensuring all documentation and approvals are complete including following up and reconciling items with staffulty and vendors;
• Supporting Controller addressing budget manager questions including supporting budgetary adherence;
• Adding new vendors to QuickBooks including obtaining W-9 forms, ensuring complete contract documentation and contact information as needed, i.e. email addresses, phone numbers, tax ID numbers, etc.;
• Document filing as needed;
• Providing accurate and timely management reports as needed;
• Documenting and maintaining appropriate accounting and financial procedures as required;
• Working as primary accounts payable contact with staffulty and school vendors;
• Developing and maintaining professional skills through reading and professional development;
• Providing backup support to Controller as needed;
• Other duties or additional projects as assigned by the Controller in order to achieve the financial and operating goals of the Business Office.

The Ideal Candidate

• Finds resonance with The Bay School mission, philosophy, and precepts;
• Has excellent written and oral communication skills;
• Demonstrates strong interpersonal skills including good judgement, and ability to develop and maintain effective and collaborative working relationships with The Bay School community while maintaining appropriate confidentiality;
• Demonstrates a high level of personal and professional integrity;
• Is trustworthy, discreet, and respectful in the handling of confidential or sensitive information;
• Demonstrates ability to initiate and complete multiple tasks on time with competing priorities and due dates. Solutions oriented, efficient, and able to work independently.
• Is a critical thinker with impeccable attention to detail;
• Is committed to anti-bias and equity work, both personally and professionally;
• Values mindfulness as a practice;
• Enjoys being in a high school community.

Requirements

• EDUCATION: Mid-level accounting background – Accounting degree desired
• EXPERIENCE: At least 3 years of proven, relevant experience in a non-profit setting desired – independent school experience is a plus.
• COMPUTER SKILLS: Outstanding computer and technical skills, including Excel, Microsoft Word, G-Suite, and one major accounting system is required. QuickBooks and BILL (Divvy) Spend & Expense skills are a plus.
• CERTIFICATES & LICENSES: Job offers are contingent upon clear LiveScan fingerprinting and TB risk assessment. Other requirements include completing first aid/CPR training, mandated reporter training, anti-harassment training, and bloodborne pathogen training. Access to these mandatory trainings are provided and paid for by the school.

Bay also offers a strong benefits package for long-term employees working at least 60% FTE, for which this position qualifies. If interested in the position, please review our website (www.bayschoolsf.org), then email all of the items below to [email protected] with the subject line: AA24. Incomplete applications will not be considered.

1. Cover letter describing your interest in the position as well as how you anticipate contributing to The Bay School.
2. Resume/C.V. 
3. Contact list of 3 references, at least one of whom must be a recent supervisor.

Download the complete job announcement

DURATION: August 7-October 13, 2024
REPORTS TO: Director of Athletics
COMPENSATION: $4,500 estimated stipend depending on experience

Bay Athletics

The Bay School's commitment to athletics is based upon our goal to educate the "whole" person and our belief that physical and athletic accomplishments have important lifelong benefits. The school seeks to be known for its athletic achievements, sportsmanship, and competitive spirit as well as to be respected for the integrity and discipline of its players, coaches, and spectators. We are members of the North Coast Section (NCS) and CIF, the Bay Area Conference (BAC), and Bay Counties League (BCL).

Job Requirements

• Previous coaching at the high school and/or college level required. Experience playing at the college level or above is preferred; 
• Attend all practices and games. Games may require being available earlier than 3 p.m.
• Attend occasional athletic department meetings and school events as needed;
• Possess a valid CA driver's license and be willing to drive a school van to/from practices and games strongly preferred;
• Have or able to obtain NFHS coach certification
• Job offers are contingent upon clear LiveScan fingerprinting and TB risk assessment. Other requirements include completing first aid/CPR training, mandated reporter training, anti-harassment training, and bloodborne pathogen training. Access to these mandatory trainings are provided and paid for by the school.

The Ideal Candidate

• Has strong athletic knowledge and experience in the sport of volleyball and a desire to build/maintain a successful program;
• Possess a professional and positive demeanor when working with colleagues, students, and parents;
• Enjoys working with and developing teenagers as student-athletes and good citizens;
• Strives to build teamwork, skill, and sportsmanship as the cornerstones of our volleyball program;
• Finds resonance with the school’s mission and philosophy, especially with regard to diversity, equity, and inclusion;
• Has the energy to work in a small independent school environment;
• Possesses excellent organization, time management, and strong communication skills;
• Demonstrates the ability to provide and incorporate constructive feedback as a means to improve the student experience as well as their own coaching;
• Seeks to serve as a role model for young student-athletes, understanding both culturally responsive coaching and the social justice dimensions of education;
• Dedicates themselves to anti-bias and equity work;
• Commits to innovation, professional growth, and reinvention.

If interested in the position, please email all of the items below to: [email protected], subject line: Junior Varsity Head Coach Girls Volleyball.

Incomplete applications will not be considered.

• Cover Letter explaining how you will contribute to Bay's athletic program;
• Resume/C.V.